We’ve all had busy times when we’ve thought “I really need an assistant to help me with this!”. Then the next thought is “I can’t afford it”, or “I don’t have the time to familiarise someone”. Then you just keep doing the work yourself.
Here are a few reasons why it makes sense to delegate to an assistant:
- Time is money: using your time for revenue producing work makes financial sense
- Quality: giving your clients your best output, means focussing on what’s important
- Your passion: work that inspires and motivates you is the most rewarding
Here are 40 ways an assistant can help you free up time to generate more revenue:
- Register you for networking events for the year and add to your calendar
- Send email responses to common client inquiries
- Unsubscribe you from annoying spam
- Update your bio on your Linked in page
- Arrange your interstate travel
- Help declutter your email inbox, to achieve “Inbox Zero”
- Remind you about pre-work for that upcoming client presentation
- Help solve your computer or iPhone issues
- Be your IT go to person for “How do I…..”
- Attend your premises and organise those piles of paperwork
- Update your website
- Assist you to run your workshops (attendance sign-on, hand-outs, presentation loading, time-keeping)
- Minute take for your monthly team meetings
- Put all those sticky notes together into a professional presentation
- Type up documents from handwritten notes
- Create templates for your commonly sent emails/correspondence
- Order more business cards when you’re running low or before big events
- Organise team building off site activities
- Proof-read your high-level reports
- Pay those back-logged bills
- Write employee work instructions
- Booking meetings with clients
- Preparing your monthly newsletter
- Book your professional development courses
- Onboarding preparations for your new team member
- Scanning that pile of receipts
- Fill out forms
- Setup task management software with all your “To-Do” tasks, project lists, sticky note reminders, notebook pages and flip chart actions
- Submit advertising
- Send out a customer survey
- Send requests to customers for testimonials and add to website
- Design a brochure for an event
- Send a mail out with latest promotion
- Enter that bundle of business cards into your contacts list
- Call up customers for payment of past due accounts receivables
- Send invoices to customers
- Reconcile expenses in bookkeeping system
- Set up admin email account such as admin@yourcompany.com.au, review email, respond to routine requests, and forward items of importance
- Messaging and email monitoring when on annual leave/travelling
- Add reminders to your calendar to schedule annual performance reviews
If you need an assistant to free up time, or solve office problems, contact me and let’s see what we can do.
Modern Day PA specialises in virtual PA services to help business managers get organised, so they can find more time to work on their business. Let’s see what’s possible for you!
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